Conference Rooms - Self-Scheduling
The Conference Rooms, Hagen and Shawnee-Porter, are now available to self-schedule utilizing the Google calendar room resource. Click here for instructions on how to add a room to your meetings. Your key card will open these rooms when you have them reserved. Note: Reservations must be made 5 business days in advance to ensure HVAC is turned on for your meeting.
Community organizations remain a priority in the scheduling of our conference room space. Occasionally internal reservations may need to move locations to accommodate some of our community partner events. External events, including employees' events, must be scheduled through calling the Visitors Center front desk or emailing guestservices@uau.edu.
The Visitors Center team will not be able to provide setup or clean up for your reservations. When making reservations make sure to allow your team enough time to set up and clean the conference room before and after use, including sanitizing all surfaces. Sanitizing supplies are provided in each room. If you would like water for your meeting, self-service supplies are provided in the catering kitchen connected to the Shawnee-Porter room. Please remember to keep the kitchen area clean.
Reserving Other Areas on Campus
All campus reservations by employees or students for locations on campus can be made by calling the Visitors Center front desk 402.486.2545 or emailing guestservices@uau.edu.
RV Space Rental
As a campus, we try to limit the usage of individuals parking their RV/travel trailers in our parking lot, since the lots are heavily used on a daily basis. However, if you know of an individual that would like to request to park at Union, please have them call the Visitors Center front desk 402.486.2545 or email guestservices@uau.edu. The updated cost is $20/night, cash only.
Summer Camps or other Recruiting
With the focus of Ortner Center Lobby shifting to be a Visitors Center, recruiters (camps, missions trips/groups, etc.) will no longer be able to set up in this area. Instead we encourage them to reserve space in the atrium or another location on campus which can be reserved by calling the Visitors Center front desk 402.486.2545 or email guestservices@uau.edu.
Guest Room Usage
Guest rooms are available to reserve for anyone attending a Union Adventist University event, family visiting a current Union student, or any community partners who have reserved conference room space. This includes interdepartmental use for speakers or interviewees. Please note, day-of reservations may not be available. Employees, alumni and parents get a 20% discount when booking. Please visit the public website for pricing and details.
Rees and Prescott guest rooms are no longer available for reservation in order to accommodate the residence hall needs.
Questions?
If you have any questions about the new processes and procedures for the Visitor Center, please feel free to contact Gail Thomas.
